East Midlands & East Anglian
Philatelic Federation
COMPETITION RULES
ANNUAL
CONVENTION – COMPETITIVE EXHIBITS
1. Competitions
2.
Rules for competitive entries
3.
Judging
4.
Awards
5.
Insurance
6.
Entry procedure
7. Timetable for the day
8. Amendment to competition rules
1. Competitions
Competitions
are held each year at the time of the annual convention. They are :-
1. Inter-society 9 sheet competitive
exhibit for :- a) Traditional (One
country) b) Postal
history c) Thematic
2. Inter-society Overall (Millennium Shield ) competition for the society gaining the most
overall marks in all of the
three Inter-society 9 sheet competitions above.
3. Individual 16 sheet competitive exhibit
for Aerophilately.
4. Individual 16 sheet competitive exhibit
in respect of one of the following classes on an annual rotational basis:-
Year 1 – Traditional ( One country)
Year 2 – Postal History
Year 3 – Thematic
Year
4 – (One country) etc. etc.
5. Individual Junior & Youth
competitive exhibits
a)
Junior (Under 14) 4 – 9 sheets
b)
Youth (14 – 17 years) 9 sheets
6. Best overall competitive exhibit at the
convention from any of the above classes in competitions.
2. Rules for Competitive Entries
1. Inter-society competitions are only
open to societies affiliated to the EM&EAPF. The exhibit may be either the
property of an individual member of the affiliated society or a composite entry
belonging to a number of members of an affiliated society.
2. Individual competitions are only open
to members of a society affiliated to EM&EAPF.
3. The material on display must be the
bona fide property of the person or persons submitting the entry for judging.
4. Societies may enter each of the classes
in the inter-society competitions but may only make one entry in each of the
classes.
5. Individuals may enter both of the
individual competitions but may not submit more than two entries in each of
those competitions.
6. All entries in both the Inter-society
and the Individual competitions will be automatically entered into the
competition for the Best Overall Competitive Exhibit at the Convention.
7. Exhibits which have received a Silver
Award or better at a National or International Competition may not enter any
EM&EAPF competition.
8. Exhibits which have previously entered
any of the EM&EAPF competitions may not re-enter any EM&EAPF
competition in the same format.
9. Exhibits which win their competition or
class may not be resubmitted for judging in any future EM&EAPF competition.
10. All entries in the Traditional class
must contain material relating to one country only.
11. All exhibits must be enclosed in
protective covers not exceeding 245mm. wide X 300mm. high.
12. All exhibits must have the sheet
number for order of display and the entrants name, address and society entered
lightly on the reverse of each sheet.
13. Each entry must contain an
introductory statement setting out the plan or concept of the exhibit.
14. The writing up of the exhibit must be
the work of the entrants.
15. All exhibits in the adult classes must
be on cream or white display sheets. Entries on coloured sheets are only
permitted in the Junior or Youth classes.
16. Entries on double width display sheets
will be permitted, such sheets counting as two towards the number allowed in
the class entered. However due regard must be paid to the 3 X 3 sheet format
and the position the double sheet will occupy in the 9 sheet competitions.
17. Competitions in the Junior and Youth
classes must be under 18 years of age. The age to be taken will be that as at
the 1st. of January of the year of the Competition.
18. No exhibits may be removed from the
display frames other than by persons authorised by the competition organiser.
19. Exhibits which do not comply with the
rules in this section will not be accepted for judging.
20. Entering a competition will be taken
as acceptance of these rules.
3. Judging
1. All competition entries will be judged
in full by a panel of judges appointed by the executive committee of the
EM&EAPF.
2. The judges for all adult classes will
not be members of the EM&EAPF. Judges for the Junior and Youth classes may
come from the EM&EAPF if the adult judges are very busy.
3.
All judges are expected to mark in accordance with the competition rules
provided.
4. Entries will be judged entirely on
their merits, without regard to the value of the material on display. The
judges will consider the exhibit against the Criteria for Evaluation of
Exhibits, giving due regard to the competitors interpretation of the Guidelines
for Preparation of Exhibits. All types of mounts are acceptable within our
competitions and marks should NOT be deducted where black or other coloured
mounts are used. (See later sections)
5. The judges
shall have the right to refuse to judge an exhibit which in their
opinion does not relate to the competition or
class entered when referring to the Guidelines for Exhibits. The
decision of the judges will be final.
6. In judging the winning society of the
Millennium Shield, the award will go to the society achieving the highest
aggregate number of marks in all three of the inter-society 9 sheet
competitions. In the event of competing societies obtaining an equal number of
marks, the winner will be determined by the society having the highest number
of marks in the Traditional class. If there is still a tie then reference will
be made to the number of marks obtained in the Postal History class.
7. In judging the ‘Best Overall
Competitive Exhibit’ at the Convention the judges having given due regard
to the award gained in the class entered, may determine the winning entry by
using whatever criteria they may decide amongst themselves.
8. Individual marking sheets, with comments,
will be completed by the judges for each entry in every competition and class.
These will be returned to the competition organiser as the judging of each
class is concluded. The marking sheet for the best exhibit in each class may be
used by the judges
for their evaluation of the ‘Best Overall Competitive Exhibit’.
9. When judging is complete, with time
permitting, the judges will be available to discuss exhibits with the
competitors.
4. Awards
1. Subject to the following minimum marks
being attained, a certificate of the appropriate grade will be awarded as
follows:--
Gold -- 85
Silver
Gilt -- 80
Silver -- 70
Silver
Bronze --
60
Bronze -- 50
Diploma -- 40
Certificate
of participation -- < 39
2. Special awards in the form of trophies
are awarded for the best exhibits in the following classes :--
a) Inter-society competition
Traditional (One country) -- Federation Large Shield
Postal History
-- Stitt Dibden Cup
Thematic -- Williams Rose Bowl
b) Inter-society
Overall Competition
-- Millennium Shield
c) Individual competition
Aerophilately -- Jack Simmonds
Trophy
Rotational subject -- Kings Lynn Jubilee Trophy
Junior (Under 14) -- Junior Shield
Youth (14 – 17 )
-- Junior Cup
N.
B. The winners of the Junior and Youth competitions will be presented with
small emblems to keep for ever.
d) Best Overall Competitive Exhibit -- Kay Goodman Trophy
3. Trophies are to be held by the winning
competitors for one year only.
4. It is the responsibility of the winning
society in the inter-society competitions and the winning competitor in the
individual competitions to ensure that the trophies are returned to the
executive committee of the EM&EAPF prior to the commencement of the
following Convention.
5. It is the responsibility of the winning
individual competitor and/or the winning society to have the trophies engraved.
Such engraving should be in a similar style to any already on the trophy.
6. Winners of trophies are responsible for
the safekeeping of trophies whilst in their possession.
5.
Insurance
1. While all reasonable steps will be
taken by the EM&EAPF to safeguard the property of exhibitors, neither the EM&EAPF or the host society can accept
any responsibility whatsoever for the loss of or damage to competition entries
howsoever caused.
2. It is the responsibility, therefore, of
exhibitors to insure their property against loss or damage both whilst in the
care of the competition organiser and whilst being transported to and from the
competition.
6.
Entry procedure
1. All entries will be notified to the
competition organiser at least 28 days in advance of the competition.
2. Advance notification of an entry will
be given by means of the completion of an entry form – Appendix A
3. The competition entry will be
accompanied by a form as per appendix B of this document.
4. Entries will be handed to the
competition organiser before
5. Competitors requiring their entries to
be returned to them by post will forward with their entry an amount appropriate
to cover the return of their entry by registered post.
7.
Timetable for the day
1. All frames to be ready by 9.00 on the day
of the competition.
2. No entries accepted after 10.00 on the day
of the competition.
3. Judging to start at 10.30 and
competition area to be closed.
4. Judging to be complete by
13.00 and all certificates signed.
5. Competition area to be
open for viewing at 13.30.
6. Display of entries to
close at 15.45.
7. Award presentation to
start at 16.00.
8. Collection of entries to
start at 16.30.
8. Amendment to competition rules.
1. The executive committee of the
EM&EAPF have absolute authority to amend, repeal or add to these
competitive rules.
2. Notwithstanding the rule directly
above, there will be no amendments made to the competition rules within 3
months of the competition.
9. Criteria for Evaluation of Traditional (Stamps), Postal History and Aerophilatelic Exhibits
|
CRITERIA |
MARKS |
ATTRIBUTES OF EXHIBITS |
|
INTRODUCTORY
STATEMENT |
|
Title,
and plan or concept of exhibit showing period covered and sequence of
development. |
|
1.1
TREATMENT OF SUBJECT |
(25) |
|
|
a)
Treatment of subject |
20 |
Material
strictly relevant to title and plan of chosen subject. Comprehensive coverage
of subject without major gaps or unnecessary duplication within scope of the
exhibit. |
|
b)
Importance |
5 |
The
importance of an exhibit will be gauged by it's
relationship to the general philatelic study of the chosen subject. |
|
1.2
KNOWLEDGE |
(35) |
|
|
a)
Knowledge of subject |
20 |
Full
and accurate appreciation of chosen subject. |
|
b)
Philatelic knowledge |
10 |
In
depth study of existing information. |
|
c)
Personal research |
5 |
Development
of subject in a new way. Presentation
of new information. |
|
1.3
CONDITION |
(25) |
|
|
a)
Condition |
15 |
Stamps
: Mint - pre 1900 = good, modern =
perfect. Used = lightly cancelled, consistent quality. Postmarks
/ covers = clean, clear, legible strikes, no filing creases through stamp. |
|
b)
Rarity |
10 |
Presence
of known / scarce items. Scarcity in
terms of availability and importance. |
|
1.4
PRESENTATION |
(15) |
|
|
a)
General appearance |
5 |
Neat,
tidy and easy to follow development. |
|
b)
Arrangement |
10 |
Accurate
writing-up and mounting. Sheets
neither over or under crowded. |
10. Criteria for Evaluation of Thematic Exhibits
|
CRITERIA |
MARKS |
ATTRIBUTES OF EXHIBITS |
|
2.1
TREATMENT OF SUBJECT |
(15) |
|
|
a) Plan of collection |
15 |
Presence
and adequacy of plan page. Consistency
of plan with title. Correct, logical
and balanced division into parts. Coverage of all parts of theme to develop
plan. |
|
2.2
DEVELOPMENT & ORIGINALITY |
(20) |
|
|
a) Originality of theme |
5 |
Development
of theme in an original way. |
|
b) Development |
15 |
Development
is consistent with plan. Depth and
balance of analysis and arrangement of each part of the theme. Presence of
different types of philatelic material. |
|
2.4
CONDITION |
(20) |
|
|
a) Condition |
10 |
Preferably
mint stamps in perfect condition.
Clean tidy covers / pieces with legible cancellations. |
|
b) Rarity |
10 |
Scarcity
in terms of availability and relevance to theme. |
|
2.3
KNOWLEDGE |
(30) |
|
|
a) Thematic knowledge |
15 |
Thorough
knowledge of chosen theme and philately in order to be able to identify
appropriate material. |
|
b)
Philatelic information |
15 |
Correct
adherence to rules of philately.
Correct philatelic comments when required. Valid philatelic study consistent with the
plan. |
|
2.5
PRESENTATION |
(15) |
|
|
a) General appearance |
5 |
Neat,
tidy and easy to follow theme. |
|
b) Arrangement |
10 |
Accurate
writing-up and mounting. Logical sequence of material. |
11. Criteria for Evaluation of Youth Exhibits
|
CRITERIA |
MARKS |
ATTRIBUTES OF EXHIBIT |
|
|
|
under
14 years |
14-17
years |
|
|
TITLE
|
|
|
Title
for chosen subject, country or issue.
Short description of purpose of exhibit. |
|
3.1
TREATMENT OF SUBJECT |
20 |
25 |
Stamps
and covers strictly related to chosen subject. No unnecessary duplication. |
|
3.2
KNOWLEDGE |
15 |
15 |
Accurate
knowledge of chosen subject.
Appreciation of stamps and covers in relation to chosen subject. |
|
3.3
MATERIAL |
15 |
20 |
Stamps
: modern = perfect. Used = lightly cancelled, no creases. Postmarks and covers :
clean clear postmarks, no creases. |
|
3.4
PRESENTATION |
|
|
|
|
a) Writing-up |
15 |
20 |
Neat,
tidy, good handwriting, free from mistakes and corrections. Short description relative to chosen
subject. |
|
b) Arrangement |
15 |
10 |
Balanced
and logical sequence. |
|
c) Mounting |
10 |
5 |
Care
and attention to detail. |
|
d) General appearance |
10 |
5 |
Pleasing
and easy to follow development. |
12. Competition Entry Forms
Appendix A
|
Annual Convention
- Competition Entry Form |
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Title |
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YEAR
OF COMPETITION |
FOR
OFFICIAL USE EXHIBIT No |
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ADDRESS |
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2010 |
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JUNIOR COMPETITORS DATE OF BIRTH:- |
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POST
CODE |
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TELEPHONE
NO |
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SOCIETY |
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TITLE
OF ENTRY |
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CLASS
ENTERED ( PLEASE TICK APPROPRIATE
Only
one entry can be made per society in the society competitions and only two
entries per competitor in the individual competitions. |
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|
INTER SOCIETY TRADITIONAL ( POSTAL HISTORY (9 Sheet) THEMATIC (9 Sheet)
|
INDIVIDUAL COMPETITION
AEROPHILATELY (16 Sheet)
KINGS JUNIOR (Under 14) (4 - 9 sheets)
|
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TRANSPORT
& RETURN OF EXHIBITS ( PLEASE TICK APPROPRIATE BOXES ) DELIVERY My exhibit will be handed in to the competition
organiser no later than
Please return my exhibit by registered post
to my address as given above. I
enclose the appropriate postage for the return of my exhibit by registered post. Please notify any other proposed method of
return individually in writing. |
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|
My
exhibit complies with the rules & guidelines appropriate to the class of
my competition entry as published by the EM&EA PF SIGNED
....................................................................................................................... DATE
................................................. |
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|
FOR OFFICIAL USE |
Entry
form received date .................................. Exhibit received date ........................................ Exhibit
returned by registered post
.....................................
(date) P.O. Receipt attached |
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I
acknowledge the return of my competition entry as detailed above. SIGNED ........................................................................................................... DATE
................................................. |
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Annual Competition |
|
|
Please
find enclosed my exhibit for the class indicated below. This exhibit has been notified previously
as required by the rules for the competition. |
|
|
¨ TRADITIONAL (One Country) ¨ THEMATIC ¨ POSTAL HISTORY ¨ AEROPHILATELY (16 Sheet) ¨ KINGS |
¨ JUNIOR (Under 14 years)
¨ YOUTH (14 to 17 years) |
|
N.B. Please complete one form to accompany each exhibit submitted for judging. |
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TITLE OF EXHIBIT : |
|
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|
|
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ADDRESS : |
|
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SOCIETY : |
|
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SIGNATURE : DATE : |
|
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For official use : Receipt of the exhibit as
detailed above is acknowledged. No responsibility is accepted for the exhibit
whatsoever. SIGNED : DATE
: |
EXHIBIT NO : |