COMPETITION

 

INVITE LETTER & ENTRY FORMS

 

                                            

1st. February 2009                                                                                                                           

«Courtesy_Title» «First_Name» «Last_Name»

«Street_Address»

«City»

«State_or_Province»

«Postal_Code»

Dear «Courtesy_Title» «Last_Name»,

I am writing to you in connection with the philatelic competitions to be held at the Federation's Annual Convention at Haseley School, Milton Keynes on Saturday 25thApril 2009.  The convention this year is being hosted by the Milton Keynes Philatelic Society.

The normal inter-society and individual competitions will be held this year, i.e. 9 sheet inter-society competitions in respect of Stamps of One Country (Traditional), Postal History and Thematic as well as the 16 sheet individual competitions in respect of Aerophilately and the Kings Lynn Jubilee Trophy which this year is for a Postal History exhibit.  The junior & youth competitions are individual competitions, enabling each youth competitor to submit up to two entries each.   Those aged between under 14 should submit at least 4 and up to 9 sheets and those aged between 14 and 17 years should submit 9 sheets. 

All entries must be notified to me in advance of the competition.  Entry form, "Appendix A", must be completed in respect of each entry and be forwarded to reach me at the address at the foot of this letter by Saturday 28th. March 2009.

Entries may be delivered to me personally or sent to me by registered post, but unless these are received by me on or before Saturday 11th. April 2009, they must be handed in to me at the convention before 10.00am. Please remember that a completed form "Appendix B" must also accompany each exhibit in order to act as a control record/receipt.

Only one entry per society can be accepted in the inter-society classes and it is for the affiliated society to determine how it will select it's entries for these classes.  The individual classes are for individual members of societies affiliated to the Federation and each member may enter up to two entries in each of the classes in the individual competitions.   The rules of the competition are similar to last year but note the change in the number of sheets in the individual competitions.

All entries should include an introductory statement but it is for the competitor to decide the amount of the first sheet that should be devoted to it.  I would also like to take this opportunity to remind you that exhibits that have reached a Silver Award standard or better at National or International level are not eligible to enter the EM&EAPF competitions.

Each entry received will be judged against a medal standard and whilst medals are not awarded a certificate will be issued to each competitor showing the standard that their exhibit reached. 

Copies of judges marking sheets can be made available to any competitor who supplies me with a self addressed envelope.  These copies will not be available on the day but will be forwarded to the competitor shortly after the Convention.

Societies and/or individual competitors who hold trophies from last years competition are asked to return the trophies to me in a clean condition by noon on the day of the Convention.  Would you please ensure that your society complies with this request both in respect of the inter-society Trophies and in respect of the Individual Trophies that any of your members may be holding. According to my records trophies are held by the following societies or their members :-

 

King’s Lynn

Federation Large Shield

Fenland S.C.

Junior Shield

Kettering

Williams Rose Bowl

 

Bedford

Jack Simmons Trophy

Kay Goodman Trophy

 

Hinckley & District

Stitt Dibden Cup

Kings Lynn Jubilee Trophy

 

Huntingdonshire

Aerophilatelic Shield

 

Leighton Buzzard

Millenium Shield

 

I would like to take this opportunity to remind competitors that entries will be returned after the close of the convention and competitors may not remove their exhibits from the display frames themselves excepting that they have been approved for that purpose by the organiser prior to the removal process commencing.

Furthermore I would like to wish all competitors every success with their exhibits this year.

                                                                                             Enclosed:    Appendix A form

                                                                                                                                                        Appendix B form

                                                                                                                  Please copy more as required

Yours sincerely,

 

 

 

Bill  Quirk,

82, Church Road,

Walsoken,

WISBECH

Cambs.

PE13  3RB

Phone 01945  585308

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                                                                            

 

 

                                                                                                Appendix A

Annual  Convention  - Competition Entry Form

FULL NAME

Title

 

YEAR OF COMPETITION

FOR OFFICIAL USE EXHIBIT No

ADDRESS

 

     2009

 

JUNIOR COMPETITORS DATE OF BIRTH:-

 

POST CODE

 

TELEPHONE NO

 

SOCIETY

 

TITLE OF ENTRY

 

 

 

CLASS ENTERED      ( PLEASE TICK APPROPRIATE BOX)  A separate form must be completed for each entry. 

Only one entry can be made per society in the society competitions and only two entries per competitor in the individual competitions.

INTER SOCIETY

 

TRADITIONAL (ONE COUNTRY)       (9 Sheet)

 

POSTAL HISTORY                              (9 Sheet)

 

THEMATIC                                           (9 Sheet)

THIS ENTRY FORM MUST BE RECEIVED BY THE COMPETITION ORGANISER AT LEAST 28 DAYS PRIOR TO THE COMPETITION.

 

INDIVIDUAL COMPETITION

AEROPHILATELY  (16 Sheet)

          

KINGS LYNN JUBILEE TROPHY  (16 Sheet)

 

JUNIOR  (Under 14)            (4  - 9 sheets)

 

YOUTH (14 - 17 years)         (9 sheets)

TRANSPORT & RETURN OF EXHIBITS ( PLEASE TICK APPROPRIATE BOXES )

DELIVERY

My exhibit will be handed in to the competition organiser by 10am on the day of the competition.

My exhibit will be posted by registered post to reach the competition organiser at least one week prior to the competition.

RETURN

I will collect my exhibit following the closure of the convention. I undertake not to remove my exhibit from the display frames unless authorised to do so by the competition organiser.

Please return my exhibit by registered post to my address as given above.  I enclose the appropriate postage for the return of  my exhibit by registered post.  Please notify any other proposed method of return individually in writing.

My exhibit complies with the rules & guidelines appropriate to the class of my competition entry as published by the EM&EA PF

 

SIGNED .......................................................................................................................             DATE .................................................

FOR OFFICIAL USE

 

Entry form received date ..................................  Exhibit received date ........................................

 

Exhibit returned by registered post .....................................  (date) P.O. Receipt attached

I acknowledge the return of my competition entry as detailed above. 

 

SIGNED ...........................................................................................................      DATE .................................................

                           Appendix B

Annual Competition

FORM TO ACCOMPANY EXHIBIT

Please find enclosed my exhibit for the class indicated below.  This exhibit has been notified previously as required by the rules for the competition.

¨ TRADITIONAL (One Country)

¨ THEMATIC

¨ POSTAL HISTORY

¨ AEROPHILATELY (16 Sheet)

¨ KINGS LYNN JUBILEE TROPHY (16 Sheet)

¨ JUNIOR (Under 14 years)

 

¨ YOUTH (14 to 17 years)

 

N.B. Please complete one form to accompany each exhibit submitted for judging.

TITLE OF EXHIBIT :

 

FULL NAME :

ADDRESS :

 

 

 

SOCIETY :

SIGNATURE :                                                                     DATE :  

                                  

For official use : Receipt of the exhibit as detailed above is acknowledged. No responsibility is accepted for the exhibit whatsoever.

SIGNED :                                        DATE :      

 

EXHIBIT NO :